Short answer
Estimate the action, include preparation and a buffer, then compare the total with your available gap. Put it on Domi’s timeline and adjust the scope when the whole task does not fit.
Estimate the action you intend to do
A project name makes a poor estimate. Define the action first: “reply to the two client questions,” rather than “do email.” Think about where the work begins and what counts as finished.
Use a recent similar task as a starting point when you have one. For unfamiliar work, keep the first block exploratory: open the materials, identify the missing information, and plan the next part.
Include the hidden parts
This sample shows why an appointment can take more space than its scheduled duration. Change the times to match your own day.
| Part | Sample estimate | Put it in the plan |
|---|---|---|
| Find and review the meeting notes | 10 minutes | Preparation |
| Join the call | 30 minutes | Fixed appointment |
| Write follow-up actions | 10 minutes | Wrap-up |
| Room for a late finish | 10 minutes | Buffer |
Fit the task to the gap
If you have twenty minutes before leaving, choose a task that can stop cleanly. Drafting headings may fit; completing a whole proposal may need another block.
Domi makes the order and duration visible on the timeline. Schedule the fixed commitment first, then arrange flexible tasks around it.
- Add the appointment that cannot move.
- Estimate one clear action for the available gap.
- Leave preparation or travel time where needed.
- Schedule the action and use a focus session to start.
Improve the next estimate
After the task, compare your estimate with what happened. Was the work itself longer, or did setup and interruptions take the extra time?
Use that answer next time. If finding the right documents took ten minutes, prepare them before the next block. If the task was too broad, split it before scheduling it again.
Questions
Should I schedule every minute?
Start with fixed commitments and the work you want to protect. Leave room for transitions and interruptions rather than filling every gap.
What if my estimate is wrong?
Move the flexible work or reduce its scope. Use what happened to make the next estimate more useful.
